Archive for the ‘Job Management Software’ Category:

In Order to Get the Job Done Properly you need to have the Right Tool!

Human beings have been using tools since the Stone Age, and as society progresses so do those tools. Now just because you have a tool to help you get the job done, it doesn’t necessarily mean you have the right tool.

For instance, you could use a kitchen knife as a screwdriver, but that isn’t really what it was meant for and this could create problems for you.

Why should it be any different for the tools you are using to run your business?

Business is constantly evolving

If you talk to most owners of businesses within the service industry most people are using an accounting package such as pastel, or QuickBooks along with MS Excel.

Now don’t get us wrong, all the software packages mentioned above are very powerful, but do they get the job done?

If you were an accountant or a bookkeeper the above packages usually are all that you’ll need, but what if you are an electrician, plumber, HVAC Technician or own a similar service orientated business?

HVAC Tech - Job and Tool Blog

What do you do with job cards, or how do you know if your operative/technician is on site doing the job that was assigned to him or her?

What about each jobs expenses or how much profit is being made on every job?

So similar to using the butter knife as a screwdriver many software packages will work in most businesses, but they are generic and have been designed as a one size fits all solution.

Job Management Software to Manage Your Jobs

E Works Manager has been designed especially for the technical services industry, using best practices to get the job done, while still allowing for all the generic features. It allows you to create estimates, plan and manage jobs which you can then automatically convert to invoices. To top it off E Works Manager allows you to store all your work in one convenient place which means that losing paperwork is now a thing of the past. Backups are also taken care of.

Each year technology continues to evolve which means that most businesses are constantly updating and changing their ways of working to remain efficient and have as much of an edge on their competitors as possible.

It’s imperative for businesses to keep adapting to the changing business environment as well as customer demands, and this is the reason software keeps evolving too so that businesses remain ahead of this curve.

With E Works managing your jobs it will enable you to appoint, plan and action all the necessary tasks required for you to get the job done fast and efficiently with a profit and on time.

Software can solve a lot of your business headaches and it can make the working environment so much easier, which is why you should contact E works Manager today to start organising your business the right way.

The Importance of Staff Scheduling Software

Whether you run a real world business, an online enterprise or a company that has both brick and mortar storefronts and digital websites, staff scheduling software can optimise your workforce and help minimise worker schedule complaints and other common headaches.

Most line level managers and supervisors will attest that creating an employee work schedule that satisfies everybody is practically impossible. Upper-level executives and business owners want to ensure that there is enough labour scheduled to handle business levels, but not too much so that the business is overspending for its labour, driving costs up and profits down.

Line level workers, on the other hand, are real people with real demands, such as family obligations, health issues, social lives, and other issues that can influence when and where they want to work. That means that balancing the needs of the business against the desires of the workforce can be a frustrating and thankless task for scheduling managers and supervisors.

Staff Scheduling Software can take the responsibilities and challenges out of the hands of human scheduling managers and supervisors and put it into the digital files of a computerised scheduling software program that can create, adapt and manage schedules automatically according to a pre-determined set of criteria.

Staff Scheduling Software can be integrated with sophisticated forecasting tools that can accurately predict business volumes based on such factors as history, seasonality, economic changes, and even the weather. It also can automatically protect the business against unnecessary overtime, over-scheduling labour, or scheduling individual workers’ shifts too close to one another without enough time off in between shifts.

staff scheduling software

The Advantages of Staff Scheduling Software:

  • Increases Productivity and Efficiency

When human managers create work schedules, they will often build in a little extra labour to make sure they aren’t caught short in case of call-offs, shortages, or workers asking to go home early. But this is based entirely on guesswork and hunches.

  • Saves Time and Money

Creating work schedules is not just the most difficult part of a manager’s job, it’s also one of the most time-consuming. And every minute your managers and supervisors spend cooped up in their offices working on work schedules is the time they aren’t on the floor supervising your workers and managing your business.

  • Procedural Consistency

Most small business owners have had the experience of misplacing or forgetting a time off request from one of their employees which result in somebody being scheduled for a day they can’t work. While this may seem like a little thing, it can be a major problem for both the individual worker and the organisation as a whole.

  • Increased Access to Critical Information

Staff scheduling software gives businesses more information they can use to successfully guide the organisation to profitability. Schedules can be accessed online from anywhere. Workers can easily track their time and attendance using their mobile devices. Managers can create schedules and check shifts with complex filtering specification.

Businesses of every size and complexity can benefit from staff scheduling software that streamlines operations and helps the business build the bottom line. We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all businesses of every size and complexity.

7 Benefits which Job Management Software can offer your business

E Works Manager has been designed especially for the technical services industry, using best practices to get the job done, while still allowing for all the generic features. It allows you to create estimates, plan and manage jobs which you can then automatically convert to invoices. To top it off E Works Manager allows you to store all your work in one convenient place which means that losing paperwork is now a thing of the past. Backups are also taken care of.

As someone that runs a field service company, opening and then managing your open jobs can be a tedious process and endless nights of paperwork. It’s not just scheduling, dispatching, or managing employees and projects; it’s also a combination of all of these issues that make job management such a time-consuming task – one fraught with problems and human error.

Great job management software allows the business to take control of projects and field staff, making the business more streamlined and cost effective. Most importantly the software can help maximise profits and save you time so that other parts of your business can get more attention.

Benifits of Job Management Software

7 Benefits Job Management Software can offer your business

  • Instant Quoting Ability– The templates will enable the business to send professionally designed, branded, custom quotes within minutes.
  • Streamline Invoicing– The invoice should include labour, as well as parts and unit charges. It allows your business to save time and improve cash flow with paperless and bulk invoicing.
  • Flexible time & position tracking– Track the time spent getting to and working on various jobs with minimum effort from you or your staff, while you know their position at all times.
  • Actionable Reporting– With all data being in one place, the business can see many standard performance reports at a glance.
  • Powerful Job Management– It gives the business a chance to use smart tools to easily assign jobs, track timelines, and receives notifications when projects are running late.
  • Scheduling Ability – Be able to assign jobs and field workers with an easy calendar-based interface.
  • Mobile Application – Allows you and your staff to do everything seamlessly and puts much more control into your hands.

Choosing the right software for your business is really important. Technology keeps advancing and most businesses should at least consider adapting to these changes and trial run job management software to make sure they remain competitive whilst improving efficiencies. The choices can be overwhelming and no one likes change, so make sure the provider of the job management software is reliable, offers local support and preferably has off-site storage of your data, so your business can continue without any hiccups.

Software can solve a lot of your business headaches and it can make the working environment so much easier, which is why you should contact E works Manager today to start organising your business the right way.

We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all technical service industries.

Loving our new infographics board

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Buyers Guide: Job Management Software

Buyers Guide Job Management Software

Just what is a CMMS? CMMS system? Or CMMS systems?

CMMS

CMMS means “Computerized Maintenance Administration System”. A CMMS system is software applications that helps upkeep teams keep an archive of all assets they have the effect of, schedule and monitor maintenance tasks, as well as keep a historic record of function they perform.

Advantages of a CMMS program

When you put into action a computerized upkeep management system, you will probably realize these advantages:

Lesswork black-outs: It is simple to do preventive maintenance meaning there are much less surprise breakdowns.

Much better accountability: Quickly see if your technician did their focus on time and get alerted whenever a task is total.

Less overtime: Better scheduling of work implies that your team isn’t seated idle or working overtime meaning work can end up being distributed evenly. Info capture: Technicians may record problems as well as solutions, so these details is recorded for others to make use of.

Savings on buys: Inventory planning features provide you with the time to look around for spare components pricing, instead of needing to buy in a rush.

Certification and evaluation: A full report of assets as well as performance helps supervisors analyze energy utilization and plan upkeep spend.

Who utilizes CMMS systems?

Pretty much every kind of business requires maintenance as well as CMMS systems assist record and strategy that maintenance. You will find 4 major kinds of users for these types of systems:

Production upkeep: These are companies which make tangible products. They’ve machines, assembly outlines, forklifts, and heavy equipment that need frequent maintenance.

Service/Facilities maintenance: These are companies that look after buildings. Apartment structures, theaters, and federal government buildings all need maintenance. CMMS systems help them cope with structural, HVAC, as well as water-supply problems.

Fleet maintenance: These are companies that look after vehicles and transport. Car rental businesses, pizza delivery vehicles, city buses, transportation ships, and fleets associated with towing trucks all must have repairs scheduled which may be taken care of having a CMMS system.

Linear resource maintenance: This is really a special category associated with maintenance for companies which have assets that tend to be kilometres long. For instance, a city’s linear property are roads as well as water pipes, a telecom company must maintain fiber-optic wiring, and an energy utility must maintain long covers of electrical cabling.

Why We Makes Our Customer Success Our Priority

Eworks Manager we have one goal. To make our customer’s business a thriving success!

How do we do this? Two words, Customer Satisfaction. We created the UK’s No.1 Job Management Software to empower companies with the ability to record day-to-day jobs, track employees, manage quotes and invoices, schedule

How do we do this? Two words, Customer Satisfaction. We created the UK’s No.1 Job Management Software to empower companies with the ability to record day-to-day jobs, track employees, manage quotes and invoices, schedule new job and to manage your guys on the road. All with one aim in mind, to make the day-to-day running of a business simplified.  E-Works Manager has a driven and professional team, which continue to provide assistance and updates to your job management system. Enabling your managers to do what they do best.

 E Works Manager - Job Management Software

You’ve probably experienced some bad customer support in the past including ignorant staff members and useless operators to name a few. Our customer support team is one of the main aspects that keeps clients falling in love with Eworks job management software.  EWorks Manager listens to you. It takes the needs of the customer into consideration and specifically fits the EWorks system around you. We can customise our software to fit your business needs and our training staff and account managers are always on hand to help you with any questions. Our support team is based in the North West, UK and when they are not enjoying a good cup of tea we can guarantee that they are helping our customers get the most out of their jobmanagement system. Under the perfect environment, EWorks manager has enabled workforce management teams to improve their efficiency by as much as 12%! Why not sign up to day for our no contract free 14 day trial.

Reasons People Get Stressed At Work

Stress is to productivity as a wall is to a runner! But what are the main factors that make so many workers hit this wall? You’re in luck as a recent survey of 1,500 workers in varying positions and professions has reported the common road bumps they incur daily that leaves them feeling stressed at work. We have listed the top 5 below in descending order.

1. A Lack of Information

No surprise that a lack of information is the number one stressor. Nothing can be more stressful at work than having to read people’s minds. And the problem is exactly that, vital information is omitted by other people, which makes this just as much a communication issue as it does an information problem. Put yourself in the situation, you get to work early, you’ve had your coffee and you are pumped to get going but suddenly you find out that the job you are meant to be on today has been delayed as other team members haven’t finished their tasks yet.

The solution proposed is a tool or system that allows team members to see where all the projects in the company stand and the progression of each aspect. This makes roadblocks clearer and members of the team responsible for their allocated informational input, or sometimes lack of. Making team members responsible for their input and having real time updates of job progress really could be the difference between your team’s stress levels being through the roof or having a team that is productive and cool as a cucumber.

2. No Prioritisation

A never-ending list can be daunting and can lead to a lot of stress. But even more importantly as more items are added on the to-do pile it can lead to important tasks being neglected or forgotten all together. If you are in a service industry you can’t just forget about clients or you won’t be in the industry much longer. But receiving late paper work or having to wait around for a contractor to arrive can too often leave clients feeling neglected. If you ever had to wait in all day for a plumber to arrive or for a parcel to be delivered then you’ll surely know the frustration I am talking about.

Improving prioritisation is all about organisation. Different industries and professions need different techniques. Office-based workers should adopt the ever-popular agile project management method. Whist day-to-day contractors or service industry workers need a more advanced real-time method of organisation. There is no point ordering jobs by priority if it mean travelling 20 miles to your next job only to find out that the job after that was in the same place that you just drove 20miles from. Here the best solution would be to order work by means of importance and location. A geo-planner and live panel planner would do the trick.

3. Being Unrealistic.

Unrealistic goals can result in a day that seems never ending and an employee that is dissatisfied, stressed out and exhausted. Getting the most out of people doesn’t have to mean pushing them to their limits. Managers want results and employees want an easy life. Which leads to employees taking too little or too much on. Worst yet the spill over of yesterdays work will effect the day after and the day after that…

So what’s the solution? Communication! Sounds so simple, it isn’t! The problem is again that managers want result and employees too often want an easy life. How can you achieve both… take the pressure off but monitor progress closely. Move away from the ancient vertical to-do list. Use a system that takes the employees current position, assigns a prioritised job in order of location or importance, time-stamps the progress of the current job and then notifies the manager when a task is completed so that they can assign a new task. The employee never has to negotiate the volume of work they can do that day and the manager knows which job have ran over the estimated time assigned and why. But what about deadlines?

4. Deadline Changes

Deadlines are important, but changing deadlines are also a major factor in stressing people out, which leads to reducing productivity, which leads to a deadline being stretched out. So as you can see deadlines can often be their own worst enemy. Deadlines are in place either because other team members need a specific task completed to progress with their task or because the client needs the work done by a certain date. The reality is no one can predict the future and deadlines will get change… so deal with it. That’s the solution, dealing with it. Dealing with a change as soon as it happens with diminish its impact and will decrease anxiety that can build up around the change. Dealing with it means having clear lines of communication every step of the way. This can often be a time-consuming task so it is important to have SMS alerts, email auto-responders and communication tools in place.

 

5. Confusing Leadership.

Manager, directors and owners make mistakes. It happens, they are humans. Problems only arise when leaders don’t take clear responsibility for their action and set a course to correct them. Here again is the importance of communication. A leader must be willing to admit and correct their mistakes. However employees also need to be able to communicate the mistake to leaders without the worry of bias against them in the future. A tool that documents all tasks assigned and allows a clear chain of recorded written communication can often give the employee a feeling of safety when communicating with managers. Anonymous surveying tools can also be effective when the matter isn’t an urgent one. However when the matter is really important the best results often occur from scheduling a face-to-face in a professional environment.

E Works Manager now supports full offline mode

E Works Manager now supports full offline mode so wherever you are working you can complete your jobs without any data connection.

With this offline mobile solution we are helping all types of businesses who have their operatives in places with little or no connection stay in full control of their jobs.

For more information about E Work’s offline mode please visit our offline mobile solution page on our website

The Complete Job Management System

E works Manager helps you to schedule all your jobs, track appointments and project, and provides you with the complete job management system.

Track your jobs and your appointments

Track your jobs and appointments

Track your jobs and appointments

Locate your staff and sub contractors – Real time job management

Real time job management

Real time job management

Manage calendars and allocate jobs based on availability

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Know which staff members or contractors actually make you profit

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Working with E Works Manager helps you have a cloud based system to control your business from anywhere in the world.

Working across all handheld platforms, no huge investments are needed to enable you to understand what jobs / customers and staff are making you profit !!! – Please contact us for a free demo