Archive for the ‘Job Management’ Category:

The Importance of Staff Scheduling Software

Whether you run a real world business, an online enterprise or a company that has both brick and mortar storefronts and digital websites, staff scheduling software can optimise your workforce and help minimise worker schedule complaints and other common headaches.

Most line level managers and supervisors will attest that creating an employee work schedule that satisfies everybody is practically impossible. Upper-level executives and business owners want to ensure that there is enough labour scheduled to handle business levels, but not too much so that the business is overspending for its labour, driving costs up and profits down.

Line level workers, on the other hand, are real people with real demands, such as family obligations, health issues, social lives, and other issues that can influence when and where they want to work. That means that balancing the needs of the business against the desires of the workforce can be a frustrating and thankless task for scheduling managers and supervisors.

Staff Scheduling Software can take the responsibilities and challenges out of the hands of human scheduling managers and supervisors and put it into the digital files of a computerised scheduling software program that can create, adapt and manage schedules automatically according to a pre-determined set of criteria.

Staff Scheduling Software can be integrated with sophisticated forecasting tools that can accurately predict business volumes based on such factors as history, seasonality, economic changes, and even the weather. It also can automatically protect the business against unnecessary overtime, over-scheduling labour, or scheduling individual workers’ shifts too close to one another without enough time off in between shifts.

staff scheduling software

The Advantages of Staff Scheduling Software:

  • Increases Productivity and Efficiency

When human managers create work schedules, they will often build in a little extra labour to make sure they aren’t caught short in case of call-offs, shortages, or workers asking to go home early. But this is based entirely on guesswork and hunches.

  • Saves Time and Money

Creating work schedules is not just the most difficult part of a manager’s job, it’s also one of the most time-consuming. And every minute your managers and supervisors spend cooped up in their offices working on work schedules is the time they aren’t on the floor supervising your workers and managing your business.

  • Procedural Consistency

Most small business owners have had the experience of misplacing or forgetting a time off request from one of their employees which result in somebody being scheduled for a day they can’t work. While this may seem like a little thing, it can be a major problem for both the individual worker and the organisation as a whole.

  • Increased Access to Critical Information

Staff scheduling software gives businesses more information they can use to successfully guide the organisation to profitability. Schedules can be accessed online from anywhere. Workers can easily track their time and attendance using their mobile devices. Managers can create schedules and check shifts with complex filtering specification.

Businesses of every size and complexity can benefit from staff scheduling software that streamlines operations and helps the business build the bottom line. We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all businesses of every size and complexity.

Quoting Software for your Electrical Business

Whether your Electrical Business deals with general electrical services, designing and developing electrical systems, working on all kinds of electrical devices, solving problems and test equipment, E Works Manager’s quoting software gives you the opportunity to have total control over the quoting process in your electrical business, making your company run in the most streamlined and cost-effective way.

Quoting Software Solution

E Works Manager is the perfect solution for all maintenance companies, having worked with many maintenance users all over the world. At E Works we are passionate about the software and more importantly customer service, being constantly by your side enabling you to achieve success while helping your business grow.

E-Works has impressive features, including an easy to use a quoting module that makes instant quoting a breeze. The templates will enable your plumbing business to send professionally designed, custom branded quotes within minutes.

Electrician Software

Mobile Quoting “On the Fly”

Technology is constantly changing and an easy to use mobile application is a must, as it enables you the business owner, as well as staff to do everything seamlessly which puts much more control into your hands. The mobile application also allows the user to do quoting while on-site at the customer’s home or office.

Being able to manage a team of electricians is hard enough using a paper-based system. It takes quite a bit of time booking it into the diary, receiving and processing the job card forms back from the electrical teams and then processing them for invoicing. The mobile application helps save time.

Planning your day

With E Works Manager, it’s simple, plan out the working day or week via our planner, simply drag and drop jobs and click save to book into the diary, this then fires the job to the engineer’s mobile with the relevant paperwork they need to fill in digitally. The same holds true for quote planning.

Additional Benefits of Quoting Software

The best part of quoting software is the fact that it gives you the control through a mobile application to provide accurate costings based on the fact that it can be done on site as you move from one section or room to the next. Additional benefits include attaching of photographs to the quote for ease of reference once the job is accepted and the work needs to commence, as well as the ability to be able to complete and send the quote in record time to the client.

In the business world, you are constantly faced with tight margins. Our job costing allows you to be more accurate, while the electronic imprint of the quote allows you to follow up with clients on quotes, using the planning and reminders module in the software.

E Works Manager makes quoting an absolute breeze, the first step in growing your electrical business and making processes more simple and effective. We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all technical service industries.

Award Winning Job Management Software for HVAC Businesses

In recent years, the job management software and cloud industry have increasingly become an essential aspect of modern life and business, including the HVAC industry. Across the globe, individuals and firms are at the forefront of the newest technology advances, and we are looking to those whose devotion and inventive ways have fundamentally been the driving force of this industries success.

Your HVAC business has you constantly on the go. Not only are you busy providing customers with estimates, you also have to dispatch your repair technicians so work actually gets done. Whether you work with commercial or residential properties, E Works Manger Job Management Software was created to help make your business more organised.

E Works Manager’s award winning Job Management Software consists of 3 main elements:

  • The mobile application, suited for tablets and smartphones
  • The computer-based Admin system
  • Customer Login Portal

 E Works Award Winning - UK

When used together you can have total control over your jobs and staff, making your company run in the most streamlined and cost-effective way. This will help you achieve maximum profit from your company’s products and services.

Great job management software also puts management reporting in the business owners hands, so that insight into the business can be gained in an instant, ensuring other parts of your business can get more attention.

The 2017 International Software & Cloud Services Awards recognise the integral service provided by those behind the scenes who are changing the game with their innovative thinking, dedication and exceptional work ethic. These awards aim to pay homage to those in the industry and reward them for their outstanding accomplishments.

This programme is based entirely on merit. Once the voting closes, International Software & Cloud Service award’s dedicated in-house research team are set to work, reviewing the accomplishment of each nominee over the past 12-months, to ensure that winners can bask in the knowledge that their win was one truly deserved.

As E Works we are extremely proud to announce that the International Software & Cloud Services Awards 2017 have awarded E Works Manager the “Best Job Management Software Specialists 2017”. This is humbling for everyone involved at E Works Manager and we are extremely proud of

this incredible achievement. From humble beginnings to customers around the world E Works Manager now has offices in the:

  • United Kingdom
  • Norway
  • South Africa
  • Germany

At E Works Manager we have one goal. To provide world-class service, making our customer’s business a thriving success! Customer satisfaction is extremely important to every single employee at E Works Manager.

We are also extremely passionate about our Job Management Software which is exactly why it is award winning. Browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system.

Loving our new infographics board

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Just what is a CMMS? CMMS system? Or CMMS systems?

CMMS

CMMS means “Computerized Maintenance Administration System”. A CMMS system is software applications that helps upkeep teams keep an archive of all assets they have the effect of, schedule and monitor maintenance tasks, as well as keep a historic record of function they perform.

Advantages of a CMMS program

When you put into action a computerized upkeep management system, you will probably realize these advantages:

Lesswork black-outs: It is simple to do preventive maintenance meaning there are much less surprise breakdowns.

Much better accountability: Quickly see if your technician did their focus on time and get alerted whenever a task is total.

Less overtime: Better scheduling of work implies that your team isn’t seated idle or working overtime meaning work can end up being distributed evenly. Info capture: Technicians may record problems as well as solutions, so these details is recorded for others to make use of.

Savings on buys: Inventory planning features provide you with the time to look around for spare components pricing, instead of needing to buy in a rush.

Certification and evaluation: A full report of assets as well as performance helps supervisors analyze energy utilization and plan upkeep spend.

Who utilizes CMMS systems?

Pretty much every kind of business requires maintenance as well as CMMS systems assist record and strategy that maintenance. You will find 4 major kinds of users for these types of systems:

Production upkeep: These are companies which make tangible products. They’ve machines, assembly outlines, forklifts, and heavy equipment that need frequent maintenance.

Service/Facilities maintenance: These are companies that look after buildings. Apartment structures, theaters, and federal government buildings all need maintenance. CMMS systems help them cope with structural, HVAC, as well as water-supply problems.

Fleet maintenance: These are companies that look after vehicles and transport. Car rental businesses, pizza delivery vehicles, city buses, transportation ships, and fleets associated with towing trucks all must have repairs scheduled which may be taken care of having a CMMS system.

Linear resource maintenance: This is really a special category associated with maintenance for companies which have assets that tend to be kilometres long. For instance, a city’s linear property are roads as well as water pipes, a telecom company must maintain fiber-optic wiring, and an energy utility must maintain long covers of electrical cabling.

Reasons People Get Stressed At Work

Stress is to productivity as a wall is to a runner! But what are the main factors that make so many workers hit this wall? You’re in luck as a recent survey of 1,500 workers in varying positions and professions has reported the common road bumps they incur daily that leaves them feeling stressed at work. We have listed the top 5 below in descending order.

1. A Lack of Information

No surprise that a lack of information is the number one stressor. Nothing can be more stressful at work than having to read people’s minds. And the problem is exactly that, vital information is omitted by other people, which makes this just as much a communication issue as it does an information problem. Put yourself in the situation, you get to work early, you’ve had your coffee and you are pumped to get going but suddenly you find out that the job you are meant to be on today has been delayed as other team members haven’t finished their tasks yet.

The solution proposed is a tool or system that allows team members to see where all the projects in the company stand and the progression of each aspect. This makes roadblocks clearer and members of the team responsible for their allocated informational input, or sometimes lack of. Making team members responsible for their input and having real time updates of job progress really could be the difference between your team’s stress levels being through the roof or having a team that is productive and cool as a cucumber.

2. No Prioritisation

A never-ending list can be daunting and can lead to a lot of stress. But even more importantly as more items are added on the to-do pile it can lead to important tasks being neglected or forgotten all together. If you are in a service industry you can’t just forget about clients or you won’t be in the industry much longer. But receiving late paper work or having to wait around for a contractor to arrive can too often leave clients feeling neglected. If you ever had to wait in all day for a plumber to arrive or for a parcel to be delivered then you’ll surely know the frustration I am talking about.

Improving prioritisation is all about organisation. Different industries and professions need different techniques. Office-based workers should adopt the ever-popular agile project management method. Whist day-to-day contractors or service industry workers need a more advanced real-time method of organisation. There is no point ordering jobs by priority if it mean travelling 20 miles to your next job only to find out that the job after that was in the same place that you just drove 20miles from. Here the best solution would be to order work by means of importance and location. A geo-planner and live panel planner would do the trick.

3. Being Unrealistic.

Unrealistic goals can result in a day that seems never ending and an employee that is dissatisfied, stressed out and exhausted. Getting the most out of people doesn’t have to mean pushing them to their limits. Managers want results and employees want an easy life. Which leads to employees taking too little or too much on. Worst yet the spill over of yesterdays work will effect the day after and the day after that…

So what’s the solution? Communication! Sounds so simple, it isn’t! The problem is again that managers want result and employees too often want an easy life. How can you achieve both… take the pressure off but monitor progress closely. Move away from the ancient vertical to-do list. Use a system that takes the employees current position, assigns a prioritised job in order of location or importance, time-stamps the progress of the current job and then notifies the manager when a task is completed so that they can assign a new task. The employee never has to negotiate the volume of work they can do that day and the manager knows which job have ran over the estimated time assigned and why. But what about deadlines?

4. Deadline Changes

Deadlines are important, but changing deadlines are also a major factor in stressing people out, which leads to reducing productivity, which leads to a deadline being stretched out. So as you can see deadlines can often be their own worst enemy. Deadlines are in place either because other team members need a specific task completed to progress with their task or because the client needs the work done by a certain date. The reality is no one can predict the future and deadlines will get change… so deal with it. That’s the solution, dealing with it. Dealing with a change as soon as it happens with diminish its impact and will decrease anxiety that can build up around the change. Dealing with it means having clear lines of communication every step of the way. This can often be a time-consuming task so it is important to have SMS alerts, email auto-responders and communication tools in place.

 

5. Confusing Leadership.

Manager, directors and owners make mistakes. It happens, they are humans. Problems only arise when leaders don’t take clear responsibility for their action and set a course to correct them. Here again is the importance of communication. A leader must be willing to admit and correct their mistakes. However employees also need to be able to communicate the mistake to leaders without the worry of bias against them in the future. A tool that documents all tasks assigned and allows a clear chain of recorded written communication can often give the employee a feeling of safety when communicating with managers. Anonymous surveying tools can also be effective when the matter isn’t an urgent one. However when the matter is really important the best results often occur from scheduling a face-to-face in a professional environment.

Software for engineers

As an engineer keeping track of all your jobs and work can be a difficult task. E Works Manager helps you manage your staff and workflow with ease.You can manage all areas of your business and track you staff or sub-contractors progress by the click of a button.

Our system is tailored to you, we adapt your business processes and help you be more efficient, For more information please visit our website here.

The Complete Job Management System

E works Manager helps you to schedule all your jobs, track appointments and project, and provides you with the complete job management system.

Track your jobs and your appointments

Track your jobs and appointments

Track your jobs and appointments

Locate your staff and sub contractors – Real time job management

Real time job management

Real time job management

Manage calendars and allocate jobs based on availability

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Know which staff members or contractors actually make you profit

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Working with E Works Manager helps you have a cloud based system to control your business from anywhere in the world.

Working across all handheld platforms, no huge investments are needed to enable you to understand what jobs / customers and staff are making you profit !!! – Please contact us for a free demo