In Order to Get the Job Done Properly, you need to have the Right Tool!

Human beings have been using tools since the Stone Age, and as society progresses so do those tools. Now just because you have a tool to help you get the job done, it doesn’t necessarily mean you have the right tool.

For instance, you could use a kitchen knife as a screwdriver, but that isn’t really what it was meant for and this could create problems for you.

Why should it be any different for the tools you are using to run your business?

Business is constantly evolving

If you talk to most owners of businesses within the service industry most people are using an accounting package such as pastel, or QuickBooks along with MS Excel.

Now don’t get us wrong, all the software packages mentioned above are very powerful, but do they get the job done?

If you were an accountant or a bookkeeper the above packages usually are all that you’ll need, but what if you are an electrician, plumber, HVAC Technician or own a similar service orientated business?

HVAC Tech - Job and Tool Blog

What do you do with job cards, or how do you know if your operative/technician is on site doing the job that was assigned to him or her?

What about each jobs expenses or how much profit is being made on every job?

So similar to using the butter knife as a screwdriver many software packages will work in most businesses, but they are generic and have been designed as a one size fits all solution.

Job Management Software to Manage Your Jobs

E Works Manager has been designed especially for the technical services industry, using best practices to get the job done, while still allowing for all the generic features. It allows you to create estimates, plan and manage jobs which you can then automatically convert to invoices. To top it off E Works Manager allows you to store all your work in one convenient place which means that losing paperwork is now a thing of the past. Backups are also taken care of.

Each year technology continues to evolve which means that most businesses are constantly updating and changing their ways of working to remain efficient and have as much of an edge on their competitors as possible.

It’s imperative for businesses to keep adapting to the changing business environment as well as customer demands, and this is the reason software keeps evolving too so that businesses remain ahead of this curve.

With E Works managing your jobs it will enable you to appoint, plan and action all the necessary tasks required for you to get the job done fast and efficiently with a profit and on time.

Software can solve a lot of your business headaches and it can make the working environment so much easier, which is why you should contact E works Manager today to start organising your business the right way.

The Importance of Staff Scheduling Software

Whether you run a real world business, an online enterprise or a company that has both brick and mortar storefronts and digital websites, staff scheduling software can optimise your workforce and help minimise worker schedule complaints and other common headaches.

Most line level managers and supervisors will attest that creating an employee work schedule that satisfies everybody is practically impossible. Upper-level executives and business owners want to ensure that there is enough labour scheduled to handle business levels, but not too much so that the business is overspending for its labour, driving costs up and profits down.

Line level workers, on the other hand, are real people with real demands, such as family obligations, health issues, social lives, and other issues that can influence when and where they want to work. That means that balancing the needs of the business against the desires of the workforce can be a frustrating and thankless task for scheduling managers and supervisors.

Staff Scheduling Software can take the responsibilities and challenges out of the hands of human scheduling managers and supervisors and put it into the digital files of a computerised scheduling software program that can create, adapt and manage schedules automatically according to a pre-determined set of criteria.

Staff Scheduling Software can be integrated with sophisticated forecasting tools that can accurately predict business volumes based on such factors as history, seasonality, economic changes, and even the weather. It also can automatically protect the business against unnecessary overtime, over-scheduling labour, or scheduling individual workers’ shifts too close to one another without enough time off in between shifts.

staff scheduling software

The Advantages of Staff Scheduling Software:

  • Increases Productivity and Efficiency

When human managers create work schedules, they will often build in a little extra labour to make sure they aren’t caught short in case of call-offs, shortages, or workers asking to go home early. But this is based entirely on guesswork and hunches.

  • Saves Time and Money

Creating work schedules is not just the most difficult part of a manager’s job, it’s also one of the most time-consuming. And every minute your managers and supervisors spend cooped up in their offices working on work schedules is the time they aren’t on the floor supervising your workers and managing your business.

  • Procedural Consistency

Most small business owners have had the experience of misplacing or forgetting a time off request from one of their employees which result in somebody being scheduled for a day they can’t work. While this may seem like a little thing, it can be a major problem for both the individual worker and the organisation as a whole.

  • Increased Access to Critical Information

Staff scheduling software gives businesses more information they can use to successfully guide the organisation to profitability. Schedules can be accessed online from anywhere. Workers can easily track their time and attendance using their mobile devices. Managers can create schedules and check shifts with complex filtering specification.

Businesses of every size and complexity can benefit from staff scheduling software that streamlines operations and helps the business build the bottom line. We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all businesses of every size and complexity.

Quoting Software for your Electrical Business

Whether your Electrical Business deals with general electrical services, designing and developing electrical systems, working on all kinds of electrical devices, solving problems and test equipment, E Works Manager’s quoting software gives you the opportunity to have total control over the quoting process in your electrical business, making your company run in the most streamlined and cost-effective way.

Quoting Software Solution

E Works Manager is the perfect solution for all maintenance companies, having worked with many maintenance users all over the world. At E Works we are passionate about the software and more importantly customer service, being constantly by your side enabling you to achieve success while helping your business grow.

E-Works has impressive features, including an easy to use a quoting module that makes instant quoting a breeze. The templates will enable your plumbing business to send professionally designed, custom branded quotes within minutes.

Electrician Software

Mobile Quoting “On the Fly”

Technology is constantly changing and an easy to use mobile application is a must, as it enables you the business owner, as well as staff to do everything seamlessly which puts much more control into your hands. The mobile application also allows the user to do quoting while on-site at the customer’s home or office.

Being able to manage a team of electricians is hard enough using a paper-based system. It takes quite a bit of time booking it into the diary, receiving and processing the job card forms back from the electrical teams and then processing them for invoicing. The mobile application helps save time.

Planning your day

With E Works Manager, it’s simple, plan out the working day or week via our planner, simply drag and drop jobs and click save to book into the diary, this then fires the job to the engineer’s mobile with the relevant paperwork they need to fill in digitally. The same holds true for quote planning.

Additional Benefits of Quoting Software

The best part of quoting software is the fact that it gives you the control through a mobile application to provide accurate costings based on the fact that it can be done on site as you move from one section or room to the next. Additional benefits include attaching of photographs to the quote for ease of reference once the job is accepted and the work needs to commence, as well as the ability to be able to complete and send the quote in record time to the client.

In the business world, you are constantly faced with tight margins. Our job costing allows you to be more accurate, while the electronic imprint of the quote allows you to follow up with clients on quotes, using the planning and reminders module in the software.

E Works Manager makes quoting an absolute breeze, the first step in growing your electrical business and making processes more simple and effective. We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all technical service industries.

7 Benefits which Job Management Software can offer your business

E Works Manager has been designed especially for the technical services industry, using best practices to get the job done, while still allowing for all the generic features. It allows you to create estimates, plan and manage jobs which you can then automatically convert to invoices. To top it off E Works Manager allows you to store all your work in one convenient place which means that losing paperwork is now a thing of the past. Backups are also taken care of.

As someone that runs a field service company, opening and then managing your open jobs can be a tedious process and endless nights of paperwork. It’s not just scheduling, dispatching, or managing employees and projects; it’s also a combination of all of these issues that make job management such a time-consuming task – one fraught with problems and human error.

Great job management software allows the business to take control of projects and field staff, making the business more streamlined and cost effective. Most importantly the software can help maximise profits and save you time so that other parts of your business can get more attention.

Benifits of Job Management Software

7 Benefits Job Management Software can offer your business

  • Instant Quoting Ability– The templates will enable the business to send professionally designed, branded, custom quotes within minutes.
  • Streamline Invoicing– The invoice should include labour, as well as parts and unit charges. It allows your business to save time and improve cash flow with paperless and bulk invoicing.
  • Flexible time & position tracking– Track the time spent getting to and working on various jobs with minimum effort from you or your staff, while you know their position at all times.
  • Actionable Reporting– With all data being in one place, the business can see many standard performance reports at a glance.
  • Powerful Job Management– It gives the business a chance to use smart tools to easily assign jobs, track timelines, and receives notifications when projects are running late.
  • Scheduling Ability – Be able to assign jobs and field workers with an easy calendar-based interface.
  • Mobile Application – Allows you and your staff to do everything seamlessly and puts much more control into your hands.

Choosing the right software for your business is really important. Technology keeps advancing and most businesses should at least consider adapting to these changes and trial run job management software to make sure they remain competitive whilst improving efficiencies. The choices can be overwhelming and no one likes change, so make sure the provider of the job management software is reliable, offers local support and preferably has off-site storage of your data, so your business can continue without any hiccups.

Software can solve a lot of your business headaches and it can make the working environment so much easier, which is why you should contact E works Manager today to start organising your business the right way.

We invite you to browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system for all technical service industries.

Why are manual job cards damaging your business?

Productivity and profitability are always top of mind for every business owner. How are manual job cards damaging your business?

The process of keeping track of hour’s worked and stock output has always been a complicated task. Over the years various solutions have been introduced for tracking employee attendance and stock control that are less manually intensive, but still not technologically advanced to supply accurate management reporting.

Businesses have however slowly begun integrating software with modern clocking terminals and tracking systems to more accurately track employee attendance and stock levels.

Even the smallest businesses need to implement some form of inventory control system to keep an accurate merchandise count, as well as for accounting purposes. Business owners generally have a choice between using a computerised and a manual inventory system.

Manual inventory systems are usually highly labour-intensive to operate. They require continuous monitoring to ensure that each transaction is accounted for and that products are maintained at the appropriate stocking levels. It is also more difficult to share inventory information throughout the business because the lack of computerization makes accessing inventory records a more cumbersome process. The time spent monitoring inventory levels could be used on more productive activities within the business.

Good job card software makes managing and profiting from job cards easier. Job costing and control are all built in. It allows you to measure hours booked and hours worked. Stock items can be added at any time during the job. Job cards are held within the database for as long as the system is used and can be referred to at any time.

The primary disadvantages of using manual job cards

  • The potential for human error When you rely on entering information manually onto job cards and using punch cards or time sheets there is always the potential for human error. Employees may inaccurately enter their time on a time sheet or the information may be entered incorrectly into your accounting software for payroll. These errors are common in a workplace when using manual time attendance solutions & job cards.
  • Employee Time Theft –Manual timesheets and punch cards do not prevent time theft or buddy punching. With manual time tracking, an employee could use another employee punch card to clock them in for their shift.
  • Manual Job Card Tracking A lot of time is spent handling manual job cards. Various people and departments become responsible for having to track the movement of job cards and also the manual information placed on these job cards. Again time better spent elsewhere.
  • Inefficient –Out-dated manual job cards are truly inefficient when compared to automated job cards within a software system. Productivity increase is guaranteed when using a software managed job card system.

With the advancement in technology and that of job card management software, efficiency and profitability within a business can be greatly improved. For this reason and more, manual job cards are thing of the past and can damage your business.

Award Winning Job Management Software for HVAC Businesses

In recent years, the job management software and cloud industry have increasingly become an essential aspect of modern life and business, including the HVAC industry. Across the globe, individuals and firms are at the forefront of the newest technology advances, and we are looking to those whose devotion and inventive ways have fundamentally been the driving force of this industries success.

Your HVAC business has you constantly on the go. Not only are you busy providing customers with estimates, you also have to dispatch your repair technicians so work actually gets done. Whether you work with commercial or residential properties, E Works Manger Job Management Software was created to help make your business more organised.

E Works Manager’s award winning Job Management Software consists of 3 main elements:

  • The mobile application, suited for tablets and smartphones
  • The computer-based Admin system
  • Customer Login Portal

 E Works Award Winning - UK

When used together you can have total control over your jobs and staff, making your company run in the most streamlined and cost-effective way. This will help you achieve maximum profit from your company’s products and services.

Great job management software also puts management reporting in the business owners hands, so that insight into the business can be gained in an instant, ensuring other parts of your business can get more attention.

The 2017 International Software & Cloud Services Awards recognise the integral service provided by those behind the scenes who are changing the game with their innovative thinking, dedication and exceptional work ethic. These awards aim to pay homage to those in the industry and reward them for their outstanding accomplishments.

This programme is based entirely on merit. Once the voting closes, International Software & Cloud Service award’s dedicated in-house research team are set to work, reviewing the accomplishment of each nominee over the past 12-months, to ensure that winners can bask in the knowledge that their win was one truly deserved.

As E Works we are extremely proud to announce that the International Software & Cloud Services Awards 2017 have awarded E Works Manager the “Best Job Management Software Specialists 2017”. This is humbling for everyone involved at E Works Manager and we are extremely proud of

this incredible achievement. From humble beginnings to customers around the world E Works Manager now has offices in the:

  • United Kingdom
  • Norway
  • South Africa
  • Germany

At E Works Manager we have one goal. To provide world-class service, making our customer’s business a thriving success! Customer satisfaction is extremely important to every single employee at E Works Manager.

We are also extremely passionate about our Job Management Software which is exactly why it is award winning. Browse our E Works Manager website or start your obligation Free 14 Day Trial to see what makes E Works Manager an award winning software system.

Property Maintenance Nightmares are over with E Works Manager

Property management software continues to grow in popularity and importance. As it decreases in price, smaller companies and amateur property managers are able to function using some of the same best practices and efficiency as larger companies.

Overseeing the maintenance of a facility, manufacturing operation, or fleet can be a daunting task, to say the least. The introduction of property maintenance software and management has changed the face of maintenance and facilities management and improved the overall efficiency of maintenance departments both large and small.

Property Maintenance Nightmares are over with E Works Manager

Who can benefit from Property Maintenance Software

E Works Manager is the perfect solution for property maintenance companies and letting agents. The software is used to enter maintenance orders from your in-house processes by creating a quote or job in E Works Manager. Your maintenance team can then make use our mobile app to accept and complete the job and upload any additional documents.

Property maintenance software should not be seen as a cost to your business, but rather a necessary investment, as it streamlines the maintenance processes and procedures. It can decrease the cost of labour and transport by automating job functions and completing them more accurately and on time.

Features of E Works Manager Property Maintenance Software & Management

  • Re-active Maintenance – Our app allows your team to see jobs on the move. Our Geo planner lets the admin office, mobile operators or customers to log jobs. The team can see the latest jobs logged and mapped to them within the closest distance.
  • Planned maintenance – The job planner helps staff schedule new jobs on desktop, mobile or tablet. Our job sheets feature enables your team to quickly create digital job sheets for each job in advance and edit job sheets on the move.
  • Property Maintenance – The software is also built specifically for property maintenance companies. It enables you and your customers to log jobs, plan jobs, send job SMS notifications, job invoices, quote jobs, monitor employees in real time and much more.
  • Landlord Management – Our job sheet feature allows your team to easily take before and after photos of all job with our app for landlord approval and evidence of work. Customers can create support tickets and notifications can be sent to landlords before and after jobs are completed.

Maintenance and repairs done on time can keep machinery and equipment functioning better and for longer. That means there will be fewer repair costs because machinery won’t break as often and maintenance records remain in order.

Finding the right property maintenance software solution will make a big difference in the success of your business. Putting a system in-place will ensure that the right preventative maintenance is taking place at the right time.

Property Management Software

10 Advantages of Property Management Software

  • Plan and schedule preventative maintenance
  • Manage work orders efficiently
  • Manage spare parts inventory
  • Eliminate paperwork
  • Enhance productivity
  • Reduce downtime and repair costs
  • Increase safety
  • Keep a finger on the pulse of your organization
  • Ensure compliance with regulatory standards
  • Reduce overtime

In addition to the core property management software options, there are a growing number of closely related software products being introduced to the industry to increase profit and productivity. E Works Manager is the perfect solution for property maintenance companies and letting agents so contact us today for a free trial to start organising your business the right way.

How Vehicle Tracking and Monitoring Systems Can Save Money in Your Business

One of the primarily advertised benefits of vehicle tracking and monitoring systems in businesses is that it could save money, yet many companies don’t understand exactly how this works.

While traditional GPS systems are used to give directions, monitor basic driving stats and find locations, advanced GPS systems for Job Management take GPS systems and utilise them to offer a wide variety of useful information to business owners and fleet managers to track positions and plan the daily running of the business more efficiently.

The cost savings on vehicle fleets mostly outweigh the costs of a vehicle tracking and monitoring system, if used consistently and accurately.

Features that all Vehicle Tracking and Monitoring System should include:

  • Track and Trace – Real-time vehicle tracking to gain control and optimise you customer service
  • Driving Economy – Every trip gets a score from 0 to 100. The higher the score, the more economic friendly you drove!
  • Optimise a Fleet and Reduce Costs – Monitor your fleet from everywhere, with trip administration, routes, live location, current odometer and driving behaviour per driver/vehicle
  • Control Private Mileage – This will help save the business money because you as the business owner won’t be paying for additional fuel.
  • Quick plug and play setup – This helps make it easier getting started and for replacement parts
  • Planning – With live vehicle tracking drivers and teams in the field can be located and new jobs assigned closest to their locations, which helps save costs

Vehicle Tracking and Monitoring Systems

If utilised properly, these tools can easily maximise productivity and performance, while ultimately helping companies save money. Vehicle Tracking and Monitoring Systems are taking Job Management to the next level saving your business money and time while reducing stress levels.

Here are 8 Ways to Save Money with Vehicle Tracking and Monitoring System

  1. Save on fuel costs by planning daily trips better and also while in the field, by allocating jobs to the closest team
  2. Reduce Insurance premiums
  3. No more log books, which helps for tax purposes
  4. Reduce fleet maintenance costs by monitoring vehicle problems
  5. Faster dispatch to jobs
  6. Reduce employee “time stealing” and theft
  7. Increase route efficiency
  8. Increase invoicing and timesheet accuracy

“Time is money”, is an old saying which holds true in business. Installing a GPS tracker in your company vehicles can save your business money in so many ways, as well as improve the safety of your employees. Increase employee accountability, improve productivity and decrease unnecessary downtime with a quality Vehicle Tracking and Monitoring System.

Coming soon to E Works Manager is an incredible Vehicle Tracking and Monitoring System which will not only help your business save money but it will take job management to the next level. The system will have all the above features and more helping your business achieve more.

10 Best Free Employee Scheduling Software for Small Businesses

best free employees scheduling software

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Top 5 Ways to Make Your Employee Scheduling Easier

Employee scheduling calendar

Employee scheduling calendar

Every employee expects a proper schedule to explore his skills in a day to day work. It is a basic requirement, that every business should address. Failing at this point means a lot to your business – It means, failing at employee retention, failing at productivity improvement and failing at goal reaching.

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