Mobile App Policy

Eworks Manager (“we”, “us”, “our” and “ours”) is a [provider of Field Service Management Software and services in the SaaS sector. We are registered in England and Wales under company number 08916129 and our registered office is at 107 Cheapside, London, England, EC2V 6DN.

Introduction

Both of (i) our end-user licence agreement set out https://www.eworksmanager.co.uk/eula (EULA) and any additional terms of use incorporated by reference into the EULA, together our Terms of Use) and (ii) this Mobile App policy, apply to your use of:

1. Eworks Manager mobile application software hosted on the Google Play store and Apple store, once you have downloaded, streamed or otherwise installed a copy of the App onto your mobile telephone or handheld device.
2. Any of the services accessible through the App (Services) that are available on the App Site or other websites of ours (Services Sites).

Our privacy policy and this Mobile App policy set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please note that the App is not intended for children and we do not knowingly collect data relating to children.

As the Device upon which the App is installed is in your possession and under your use and control, you agree that you are responsible at all times for ensuring that no child is permitted or given the opportunity to use this App.

Please read our privacy policy and this Mobile App policy carefully to understand our practices regarding your personal data and how we will treat it.

This policy is provided in a layered format so you can click through to the specific areas set out below.

1. IMPORTANT INFORMATION AND WHO WE ARE
2. THE DATA WE COLLECT ABOUT YOU
3. HOW IS YOUR PERSONAL DATA COLLECTED?
4. HOW WE USE YOUR PERSONAL DATA
5. DISCLOSURES OF YOUR PERSONAL DATA
6. DATA SECURITY
7. DATA RETENTION
8. YOUR LEGAL RIGHTS
9. GLOSSARY
10. DESCRIPTION OF CATEGORIES OF PERSONAL DATA

1. IMPORTANT INFORMATION AND WHO WE ARE

Contact details

Our full details are:

• Full name of legal entity: Eworks Manager Limited
• Email address: dpo@clearcourse.co.uk
• Postal address: 107 Cheapside, London, EC2V 6DN
• Telephone number: +44 (0) 161 526 7890

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues.

Changes to the privacy policy and your duty to inform us of changes

We keep our Mobile App policy under regular review. This version was last updated in 2024. It may change and if it does, these changes will be posted on our website or the App Site and/or, where appropriate, notified to you. The new policy may be displayed on-screen and you may be required to read and accept the changes to continue your use of the App or the Services.

Consent to installation of the App

Before installing our App, you consent to our processing of your personal data (including your name, contact details, financial and device information) as described in our privacy policy and this Mobile App policy, for the purposes of accessing your Eworks Manager system from a mobile device.

Third party links

Our Sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. Please note that these websites and any services that may be accessible through them have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these websites or services, such as Contact and Location Data. Please check these policies before you submit any personal data to these websites or use these services.

How you can withdraw consent

Once you provide consent, you may change your mind and withdraw consent at any time by contacting us via email at info@eworksmanager.com in accordance with our privacy policy but that will not affect the lawfulness of any processing carried out before you withdraw your consent.

Consent to processing Location Data

By installing our app, you consent to the processing of your Location Data including details of your current location disclosed by GPS technology so that location-enabled Services are activated to allow location tracking for any functions that require that and only for those functions.

2. THE DATA WE COLLECT ABOUT YOU

In addition to the types of personal data identified in our privacy policy, we may, though your use of the Mobile App, collect, use, store and transfer additional kinds of personal data about you as follows:

• Identity Data
• Contact Data
• Device Data
• Content Data
• Profile Data
• Usage Data
• Location Data

We explain these categories of data below.

We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific App feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data (in which case it will be processed only in accordance with our privacy policy and this Mobile App policy).

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

3. HOW IS YOUR PERSONAL DATA COLLECTED?

We will collect and process the following data about you:

• Information you give us. This is information (including Identity, Contact, Financial, and Marketing and Communications Data) you consent to giving us about you by filling in forms on the App Site and the Services Sites (together Our Sites), or by corresponding with us (for example, by email or chat). It includes information you provide when you register to use the App Site, download or register an App, subscribe to any of our Services, search for an App or Service, and when you report a problem with an App, our Services, or any of Our Sites. If you contact us, we will keep a record of that correspondence.
• Information we collect about you and your device. Each time you visit one of Our Sites or use one of our Apps we will automatically collect personal data including Device, Content and Usage Data. We collect this data using cookies and other similar technologies. Please see our cookie policy https://www.eworksmanager.co.uk/cookie-policy/ for further details.
• Location Data. We also use GPS technology to determine your current location. Some of our location-enabled Services require your personal data for the feature to work. If you wish to use the particular feature, you will be asked to consent to your data being used for this purpose. You can withdraw your consent at any time by disabling Location Data in your settings.
• Your personal data may be collected whenever you download or register an App, subscribe to any of our Services, search for an App or Service, when you report a problem with an App, our Services, or any of our websites.
• We may also receive information about you from other sources including third parties and publicly available sources, including Device Data from the analytics providers and search information providers.
• Unique application numbers. When you want to install or uninstall a Service containing a unique application number or when such a Service searches for automatic updates, that number and information about your installation, for example, the type of operating system, may be sent to us.

Cookies

We use cookies and/or other tracking technologies to distinguish you from other users of the App, App Site, the distribution platform or Services Sites and to remember your preferences. This helps us to provide you with a good experience when you use the App or browse any of Our Sites and also allows us to improve the App and Our Sites. For detailed information on the cookies we use, the purposes for which we use them and how you can exercise your choices regarding our use of your cookies, see our cookie policy https://www.eworksmanager.co.uk/cookie-policy/

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to do so. Most commonly we will use your personal data in the following circumstances:

• Where you have consented before the processing.
• Where we need to perform a contract we are about to enter or have entered with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal regulatory obligation.

View our Glossary below to find out more about the types of lawful basis that we will rely on to process your personal data.

We will only send you direct marketing communications by email or text if we have your consent. You have the right to withdraw that consent at any time by contacting us.

Purposes for which we will use your personal data:

In addition to the purposes for which we normally use personal data (as set out in our privacy policy) we will use your personal data, as follows:

Certain Services include social networking, chat room or forum features. Ensure when using these features that you do not submit any personal data that you do not want to be seen, collected or used by other users.

5. DISCLOSURES OF YOUR PERSONAL DATA

When you consent to providing us with your personal data, we will also ask you for your consent to share your personal data with the third parties set out below for the purposes set out in the table [Purposes for which we will use your personal data]:

• Internal Third Parties as set out in the Glossary below.
• External Third Parties as set out in the Glossary below.
• Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

6. DATA SECURITY

All information you provide to us is stored on our secure servers. Any payment transactions carried out by us or our chosen third-party provider of payment processing services will be encrypted in accordance with good industry practice. Where we have given you (or where you have chosen) a password that enables you to access certain parts of Our Sites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Once we have received your information, we will use strict procedures and security features to try to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way.

We may collect and store personal data on your Device using application data caches and browser web storage (including HTML5) and other technology.

Certain Services include social networking, chat room or forum features. Ensure when using these features that you do not submit any personal data that you do not want to be seen, collected or used by other users.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator when we are legally required to do so.

7. DATA RETENTION

By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.

In some circumstances you can ask us to delete your data: see Your legal rights below for further information.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

8. YOUR LEGAL RIGHTS

Under certain circumstances you have the following rights under data protection laws in relation to your personal data.

Please click on the links below to find out more about these rights:

[Request access to your personal data.]
[Request correction of your personal data.]
[Request erasure of your personal data.]
[Object to processing of your personal data.]
[Request restriction of processing your personal data.]
[Request transfer or your personal data.]
[Right to withdraw consent.]

You also have the right to ask us not to continue to process your personal data for marketing purposes.

You can exercise any of these rights at any time by contacting us at 107 Cheapside, London, EC2V 6DN or dpo@clearcourse.co.uk.

Links

You have the right to:

• Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
  • if you want us to establish the data's accuracy;
  • where our use of the data is unlawful but you do not want us to erase it;
  • where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
  • you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

9. GLOSSARY

Lawful basis

Consent means processing your personal data where you have signified your agreement by a statement or clear opt-in to processing for a specific purpose. Consent will only be valid if it is a freely given, specific, informed and unambiguous indication of what you want. You can withdraw your consent at any time by contacting us.

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.

Third parties

Internal third parties

Other companies in the ClearCourse Group acting as joint controllers or processors and who are based in the UK and provide IT and system administration services and undertake leadership reporting.

External third parties

Details of our sub-processors are available at www.clearcourse.co.uk/dataprocessing/subprocessors.

10. DESCRIPTION OF CATEGORIES OF PERSONAL DATA REFERRED TO IN THIS MOBILE APP POLICY:

These terms have the following meanings:

• Identity Data: first name, last name
• Contact Data: billing address, delivery address, email address and telephone numbers
• Device Data: includes a unique device identifier (for example, your Device's IMEI number, the MAC address of the Device's wireless network interface, or the mobile phone number used by the Device), mobile network information, your mobile operating system, the type of mobile browser you use, and time zone setting.
• Content Data: includes information stored on your Device, including login information, photos, videos or other digital content, and check-ins.
• Profile Data: includes your username and password, your interests, preferences, feedback and survey responses.
• Usage Data: includes details of your use of any of our Apps or your visits to any of our website [or other websites] including, but not limited to, traffic data [and other communication data], whether this is required for our own billing purposes or otherwise and the resources that you access.
• Location Data: includes your current location disclosed by GPS technology.