If you run a field service business, you've likely felt the pressure of waiting to be paid. You've bought the materials, paid the wages and covered the running costs. Now you're out of pocket, waiting on money that's rightfully yours. Late payments affect 28% of all UK businesses, and 14,000 close every year because of them. The good news is that an invoice management system can help you take back control and get paid faster.
How invoicing software helps you get paid faster
Let's look at how the right invoicing software can help you send accurate invoices faster and help you get paid on time.
Speed up the invoicing process
With a dedicated invoice management system, you don’t have to re-enter job details – the system will do it for you. So you and your team can get invoices out to customers much faster, leading to quicker payments and a healthier cashflow for the business. By maintaining a more consistent cash flow, you’re able to cover day-to-day costs and reinvest into stock, equipment or other areas of growth for your business.
Get invoices right the first time
Besides helping you get invoices out sooner, less rekeying means fewer errors, more accurate invoices and quicker payments. When job details like customer details and expenses flow automatically from job sheets to invoices, everything’s accurate from the start. There are fewer disputes and no back-and-forth. Customers get an invoice they trust, and they pay it as soon as they’ve received it.
Let the system chase payments for you
Nobody wants to spend time chasing unpaid invoices. That’s where an invoice management system with automated reminders can help. All you need to do is set up an automated payment reminder schedule, and the system will do the rest for you as soon as a payment is late. There’s never any need to remember or micromanage. It all runs in the background, saving you time and helping you get paid.
Send invoices straight from the job site
If you and your team are rushing from job to job and leaving invoicing till the end of the day, your admin piles up and you have to work through it after hours. Besides the frustration of taking paperwork home, invoicing is delayed, and so are payments. But with smart invoice management software, you can send invoices right from the job site using a mobile app, so there’s no paperwork to take home and money in your pocket sooner.
Know who’s paid and who hasn’t
When you’re working with the right invoice management tool, it makes chasing outstanding payments much simpler. It means that you get a clear report of all invoices and their status, including who’s paid, who hasn’t, and which clients have already been sent automated payment reminders. With a clear view of all payments and outstanding invoices, nothing slips through the cracks, and you don’t accidentally send reminders to customers who’ve already paid.
How to get paid faster with Eworks Manager
In Eworks Manager, invoice management lives in the same system you use for your work scheduling and time tracking. When a job is marked as complete, the platform can generate the invoice, attach the job details, and trigger automatic reminders for recurring billing, helping you get paid faster and with less effort.
For more information and a closer look at how invoice management works within our job management system, book a demo today.
